Is Your SaaS Governance Model Built for AI?
AI and consumption-based pricing have fundamentally changed the economics of SaaS, creating risk and complexity that traditional SaaS management was never designed to control.
Calero unifies seat-based license management with usage and consumption data to help businesses optimize adoption, maximize renewal leverage, reduce waste, and prevent budget surprises. From AI token consumption to license optimization, Calero SaaS Management gives you the visibility and control to govern a dynamic SaaS environment with confidence.
Recognized as a Leader in the 2026 Gartner Magic Quadrant for SaaS Management Platforms
Calero helps organizations strength governance, optimize software investments, and gain greater control across their entire SaaS and AI portfolio. See what leadership in SaaS management looks like.
Built to Manage Your AI Consumption
Avoid Governance Gaps:
Detect Shadow AI as it Happens
Counter License Complexity:
Track App Adoption
Combat Budget Variability:
Manage Token and Consumption Costs
Block Bill Shock:
Detect Consumption Anomalies and Overages
Move Beyond SaaS Discovery
Govern
Every Application
Modern SaaS management requires governance across the entire application lifecycle: from request and procurement to provisioning, optimization, renewal, and retirement. As SaaS and AI applications become part of everyday work, organizations need the same level of visibility and governance across emerging technologies.
Optimize Every
SaaS Investment
Every SaaS application should deliver measurable business value. Improve license utilization, identify redundant applications, govern consumption-based subscriptions, reduce waste, and make smarter renewal decisions backed by accurate data.
Unify Every Person, Application, and Vendor
Technology decisions don’t happen in one department. Connect application inventory, licensing, consumption, vendors, contracts, financial data, and users into a single operating model that aligns IT, Finance, Procurement, and Security to business goals.
Manage SaaS for What It Has Become
Applications are adopted across departments, purchased through different channels, and priced through increasingly complex models. AI is entering the portfolio through standalone tools, embedded capabilities, and consumption-based add-ons.
The result is a SaaS estate that is harder to see, evaluate, and manage.
Calero brings application, user, usage, contract, vendor, and spend information together. Leaders gain a clearer view of their software investments, while the teams managing SaaS every day get the information and automation needed to act.
Know What Is in Your SaaS Estate
Build a reliable inventory of applications, users, vendors, contracts, and licenses across the business. Discover approved and unapproved software, including Shadow IT and the AI tools entering outside established procurement processes.
Calero helps teams understand:
- Which applications and AI capabilities are in use
- Who is using them and how adoption is changing
- What the organization owns and spends
- Where applications or vendors overlap
- Which renewals and contracts require attention
A more complete view gives IT, Finance, Procurement, and business leaders a shared foundation for managing the portfolio.
Get More Value From Every Investment
Buying software does not mean the organization is receiving value from it.
Calero compares licenses, usage, adoption, spend, and renewal information to help teams identify unused subscriptions, underutilized licenses, redundant applications, and unexpected consumption.
Use those insights to:
- Reclaim or reassign licenses
- Right-size subscriptions
- Reduce application duplication
- Improve adoption
- Prepare for renewals
- Strengthen vendor negotiations
- Align software spending with business needs
Simplify the SaaS Lifecycle
SaaS management extends beyond discovery and optimization. Every application must be requested, approved, provisioned, managed, renewed, and eventually retired.
Calero helps automate software requests, approvals, provisioning, license assignments, reclamation, renewals, and offboarding. Policies and user engagement help teams confirm application needs, encourage adoption, and apply more consistent controls across the lifecycle.
This reduces manual administration while helping software access keep pace with employee and business changes.
Insights to Action Across Departments
IT
- Maintain complete visibility across applications, AI tools, licenses, vendors, and users
- Reduce application sprawl and strengthen software governance
- Automate provisioning, deprovisioning, and license management
- Govern emerging AI technologies alongside traditional SaaS applications
Spend Management
Optimize SaaS and AI spending through license optimization, subscription governance, renewal management, vendor oversight, financial visibility, cost allocation, and ongoing spend optimization.
Inventory & IT Asset Management
Maintain a complete inventory of SaaS applications, AI tools, licenses, users, vendors, contracts, and software assets across the enterprise to improve governance and operational visibility.
Procurement & Fulfillment
Streamline software requests, purchasing, approvals, provisioning, renewals, vendor management, and lifecycle governance for both SaaS applications and AI technologies.
Automation & Integrations
Automate SaaS lifecycle workflows and integrate with identity providers, HR, ERP, procurement, finance, ITSM, and security platforms to reduce manual effort, improve governance, and simplify operations into a single platform.
Analytics & Intelligence
Monitor software utilization, adoption, license consumption, vendor performance, renewal risk, spending trends, application usage, and optimization opportunities across your SaaS and AI portfolio.
Spend Management
Optimize SaaS and AI spending through license optimization, subscription governance, renewal management, vendor oversight, financial visibility, cost allocation, and ongoing spend optimization.
Inventory & IT Asset Management
Maintain a complete inventory of SaaS applications, AI tools, licenses, users, vendors, contracts, and software assets across the enterprise to improve governance and operational visibility.
Procurement & Fulfillment
Streamline software requests, purchasing, approvals, provisioning, renewals, vendor management, and lifecycle governance for both SaaS applications and AI technologies.
Automation & Integrations
Automate SaaS lifecycle workflows and integrate with identity providers, HR, ERP, procurement, finance, ITSM, and security platforms to reduce manual effort, improve governance, and simplify operations into a single platform.
Experience Unified SaaS Management
Transforming Manual Chaos Into Automated Control
Industry: Hospitality & Resorts
Solution: SasS, Telecom
The Client
The client is a leading collection of luxury resorts across the United States. Before partnering with Calero, the client was managing thousands of invoices and IT expenses through spreadsheets and manual, error-prone processes that strained their operations. They needed a single source of truth for invoices, automation to reduce inefficiencies, and greater visibility into their SaaS and telecom expenses. The client is a leading collection of luxury resorts across the United States. Before partnering with Calero, the client was managing thousands of invoices and IT expenses through spreadsheets and manual, error-prone processes that strained their operations. They needed a single source of truth for invoices, automation to reduce inefficiencies, and greater visibility into their SaaS and telecom expenses.